It's easy to fire off an email with barely any effort at all. And that's exactly how much effort goes into most emails: none. Ole Eichhorn's Tyranny of Email offers a succinct set of guidelines to avoid thoughtless email abuse:
The 43 folders advice is interesting because except for point 5, it’s the same “inverted pyramid” style that newswriters use. (One presumes that the authors of news articles don’t ask for what they want. Perhaps they expect us just to infer it. )
Writing advice is pretty much universal, and just coz it’s email doesn’t mean the same rules don’t apply …
Good business writing may have some broad similarities. However, I think there are some major differences in how you write an email, a blog entry, and an IM…
Something I’ve done in the past is set up a rule in Outlook to hold mail for [x] number of minutes before sending it…this has saved me in the past as on more than one occassion I’ve asked myself…“is that message really email worthy”, or even saved my ass from sending a heated message to someone.